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What is an Applicant Tracking System (ATS)?

Need of an ATS

  • When applying for a job, your resume typically goes through an Applicant Tracking System (ATS) before reaching the hiring manager.

  • This software streamlines and automates the hiring process, enabling hiring professionals to focus on reviewing the most qualified candidates.

  • Understanding the ATS is crucial for creating applications that meet employers' standards.

  • An Applicant Tracking System (ATS) plays a significant role in efficient recruiting processes and thus becomes vital for organizations to find the right  candidate.

What is and ATS?

  • An Applicant Tracking System (ATS) is essentially a software tool used by recruiters and employers to monitor candidates throughout the recruitment and hiring journey.

  • It comprises of a wide variety of functions, from basic database management features to comprehensive tools, facilitating businesses to filter, handle, and assess candidates resume applications efficiently.

What does ATS do?

  • Receive and sort applications automatically.

  • Save resumes and other related documents as per the predefined standards.

  • Match the skills of a candidate with the desired skillset for an open job position while ensuring compliances with hiring regulations.

How does an ATS work?

When you submit your resume for a job, an ATS scans your resume for keywords that meet the employer's needs. For instance, in the context of a software developer role, an ATS might scan for keywords such as 'Java programming' or 'Software development' within an application. If your resume contains these keywords, then ATS can suggest your application for the next stage. Typically, an applicant tracking system provides the following functionalities:

  1. Searching for keywords: Recruiters may use keywords to search about the applications stored within the ATS software. They often use keywords pulled from the job description that focus on particular skills, job titles, experiences or responsibilities. This method enables these professionals to filter for candidates who share alignment with the job description and the employer's established requirements or preferences.

  2. Ranking of candidates : Additionally, applicants might be ranked by ATS software by matching their application materials to the job specifications. Recruiters may use this technique to concentrate on the applicants who have a strong alignment with the job profile and required qualifications.

! Tips to pass your resume from an ATS !

Here are some tips to increase your chances of passing through an ATS:

  1. Use Relevant Keywords: Tailor your resume to include keywords and phrases found in the job description. This ensures your resume matches the criteria the ATS is scanning for.

  2. Format Appropriately: Use a simple and clean format with standard fonts and headings. Avoid using images, tables, or unusual formatting that might confuse the ATS.

  3. Avoid Uncommon File Formats: Stick to commonly used file formats like .docx or .pdf to ensure compatibility with the ATS.

  4. Include Relevant Information: Ensure your resume includes all relevant skills, experiences, and qualifications that match the job requirements. Be concise and specific.

  5. Match Job Titles: Use job titles that match the ones used in the job posting to increase the chances of your resume being recognized by the ATS.

  6. Proofread Your Resume: Spelling and grammatical errors can negatively impact your chances of passing through the ATS. Proofread your resume carefully before submitting it.

  7. Avoid Graphics and Symbols: ATS may have difficulty parsing graphics, symbols, or special characters. Stick to plain text to ensure all content is accurately read by the system.

  8. Customize for Each Application: Tailor your resume for each job application by highlighting the most relevant experiences and skills.

  9. Include Relevant Certifications: If you have any certifications or licenses relevant to the job, make sure to include them in your resume.

  10. Review and Optimize: Regularly review and optimize your resume based on feedback and changes in job requirements to improve your chances of passing through ATS systems.

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